Issued by the Presidency of the Dance Sports Federation of Turkey

CHARTER OF THE DANCE SPORTS FEDERATION OF TURKEY

 

SECTION ONE

Goal, Scope, Basis and Definitions

Goal
ARTICLE 1- (1) The goal of this Charter is to lay down the principles and procedures with respect to the organization of the Dance Sports Federation of Turkey, setting up and convention of its general assembly, functions of the management, supervisory and disciplinary boards and their duties, authorities and responsibilities.

Scope
ARTICLE 2- (1) The hereby Charter covers the general assembly, executive board, disciplinary committee and other boards of the Dance Sports Federation of Turkey, its President, relevant clubs, athletes, technical managers, trainers, referees, juries, coaches, administrators, observers, representatives and similar sports stuff, the working principles and procedures of the Federation and its relationships with the General Directorate and the Arbitration Board. 

Basis
ARTICLE 3- (1) This Charter has been formulated on the basis of the Supplementary Article 9 of Law no 3289 of 21/05/1986 on the Organization and Functions of the General Directorate of Youth and Sports together with Framework Statute for the Autonomous Sports Federations of the General Directorate of Youth and Sports as promulgated in the Official Gazette no 25522 of 14/7/2004 and then put into effect.

Definitions
ARTICLE 4- For the purposes of this Charter, the following terms shall have the corresponding meanings next to them;

a) Minister: the Minister in charge of Sports to which the General Directorate is affiliated,

b) Federation: Dance Sports Federation of Turkey,

c) President: the President of the Dance Sports Federation of Turkey,

d) General Directorate: General Directorate of Youth and Sports,

e) General Director: General Director of Youth and Sports,

f) IDSF: International Dance Sports Federation,

g) Provincial Directorate: Provincial Directorate of Youth and Sports

h) Law: Law no 3289 on the Organization and Functions of the General Directorate of Youth and Sports,

i) Sports Branch: Sportive Latin Ballroom Dances, Salsa-Social Latin Dances, Argentinean Tango-Social Standard Dances, Modern Dances and Ballet, Oriental Dances, Show and Freestyle Dances, Hip Hop, R&B, House Dance, Street Dance, Video Dance, Funk, Raga and other similar Freestyle Dances and all dances for which contests are organized.

j) Arbitration Board: the Board that has been set up within the body of the General Directorate to examine and award, upon the objection of the officials concerned, the final judgment on resolutions to be passed by the executive board of the federation on disputes that may arise between the Federation and clubs, Federation and athletes-referees-technical managers-trainers-administrators and other sports staff, clubs and athletes-trainers-administrators and similar sports staff, and between clubs and further on the resolutions of the disciplinary committee.

 

SECTION TWO

Organization and Functions of the Federation

Organization of the Federation
ARTICLE 5- (1) The headquarter of the Federation is in Ankara. The federation is composed of the central and district organization. District organization is comprised, by virtue of the resolutions of the executive board, of head branches and district supervisors.

(2) The central organization of the federation is comprised of the following boards and units:

1. General assembly,
2. Executive board,
3. Supervisory board,
4. Disciplinary committee,
5. Referee, organization, legal, financial, training, health, technical, foreign relations, sponsorships, press and media committees and other boards,
6. General secretariat,
7. Administrative units.

 

(3) The formation, duties, authorities and responsibilities of the boards and units specified in paragraph (a), (b), (c) and (d) of the second clause above and their working principles and procedures are laid down in the Charter to be issued by the Federation and the duties, authorities and responsibilities of other boards and units and their working principles and procedures are established with the directive approved by the executive board.

Duties of the Federation
ARTICLE 6- The duties of the federation are as follows:

1. To elaborate projects aimed at the development and widespread nationwide of dance sports and to take, implement and cause to be implemented the necessary decisions and measures in this respect,

 

1. To monitor developments in and out of the country in connection with dance sports, to develop and grant necessary permits for every kind of organizations, contests, workshops and other activities devoted to all age groups and to check the actual implementation of such events,

1. To ensure the training and development of coaches, referees, jury members, trainers and contest administrators at courses and seminars, to launch training courses, to recognize and register successful attendees and to constantly monitor their activities,

 

1. To hold and ensure the sustainability of contests and organizations in the country, to appoint referees, representatives and observers,

1. To carry out actions to derive income for the federation, to handle the obligations of the federation and further the sale, purchase and lease of real and movable properties for the federation,

 

1. To settle technical controversies that may arise between the clubs, district representatives, provincial representations and provincial directorates,

1. To grant permits for every sort of dance contests to be held in the country and to supervise the way of implementing them, to delegate such authority to universities, private agencies and corporations or clubs and to provincial representatives and provincial directorates by resolution of the executive board whenever it deems necessary,

 

1. To undertake the registration, visa, surveillance and supervision of every kind of sports clubs of dance and their facilities inaugurated for sports or social purposes in  the country,

1. To formulate and implement regulations for provincial, group and final contests for dance sports between individual and club teams nationwide,

 

1. To follow up successful clubs after provincial, group and final contests,

1. To keep archives and statistics for dance sports, to prepare informative films, slides and brochures, to collaborate with media and TV corporations on this matter,

 

1. To organize contests for dance sports, to address training and exercise sites, to establish standards for, to approve and supervise facilities, enterprises, sites and similar locations built by real and corporate persons,

1. To ensure a coordinated interoperation between provincial representatives of the Federation themselves and with the Federation,

 

1. To set up budgetary works for the sake of realizing the key functions and goals of the Federation, to acquire necessary and sufficient resources therefore, to take decisions and measures in relation thereto,

1. To develop joint programs, scientific researches and researches with educational and academic agencies and other public and private institutions to widespread dance sports,

 

1. To set out standards for dance suits in line with international rules and to standardize the use of such suits in and out of the country,

1. To address and appoint the athletes, technical director, trainer, physician, masseur, referee, administrator and similar sports staff constituting the national teams and technical staff that will participate in international competitions and championships; to organize camps for the training and development of the athletes, to bring specialized dance trainers from abroad to give competent training to coaches in the country, to prepare the teams picked for competitions and to represent our country with national teams,

 

1. To formulate and implement directives on the organization of dance contests,

1. To apply for membership and subscribe to every kind of international dance sports institutions, associations, councils, federations and other supreme bodies defined or to  be defined for other branches within the operating scope of the Federation other than IDSF,

 

1. To handle visa, transfer, registration and license procedures for the athletes.

General assembly
ARTICLE 7- (1) General assembly is the topmost body of the Federation. Every kind of procedure relating to the convention of the general assembly is handled by the executive board.

(2) The general assembly should be constituted with at least 120 and at most 250 members.

(3) The general assembly is constituted with the following members at the date of summoning:

a) Fifteen members to be made up by the General Director and assistants to the General Director together with ten provincial director for youth and sports,

b) Members of the Central Advisory Board,

c) Two members to be elected from among the members of the executive board of Turkish Amateur Sports Clubs Federation,

d) Two members to be elected from among the members of the executive board of Turkish Sports Writers' Association,

e) Persons that principally act as the President to vote in their own branches provided their positions are not terminated upon judicial or administrative investigation,

f) Persons currently acting as member to the executive board and referee board of International Dance Sports Federation and other international federations to be subscribed,

g) At most five members to be picked by lots from among individuals who served as technical trainer or coach for the national team for a period of minimum three years or for at least thirty instances in seniors’ category, provided they are not actively serving,

h) At most give referees to be picked by lots from among individuals serving as top-rank referees, provided they are not actively serving,

i) The individuals obtaining the following achievements in individual and team competitions, provided they retired from active sports at least one year prior to the date of the general assembly;

1. Athletes who took the first three ranks in Olympic games,
2. Athletes who took the first three ranks in the Senior World Championship,
3. Athletes who won European title in Seniors’ category,
4. If foregoing not available, then five athletes who have represented the national team for most times.

 

j) Club representatives:

1. One member to clubs that successively participated in Turkish championship in any branch over the last two years registered and ending before the date of summoning the general assembly,
2. One additional member to clubs that successively participated in the Turkish championship and yielded an athlete that won the title at least in one Turkish championship in any branch over the last two years registered and ending before the date of summoning the general assembly,
3. One additional member to clubs that successively participated in the Turkish championship and ranked top three in any branch in both of the championships over the last two years registered and ending before the date of summoning the general assembly,
4. At most thirty members to be picked by lots from among clubs that participated in provincial or regional activities successively over the last two years.

 

(4) In appointing provincial directors basis is given to

a) Directors of three provinces holding the biggest population,

b) Seven provincial directors representing the seven geographical regions excluding the provinces specified in subparagraph (a) of this paragraph.

(5) Conditions of voting for members at the date of summoning the general assembly are as follows:

a) Members entitled to vote for more than once can only cast one vote,

b) No voting by proxy is enforceable at the general assembly,

c) Individuals entitled to become a member of the general assembly should be over the age of 18.

d) Individuals serving in the Federation on paid or contracted basis cannot be a member of the general assembly.

Functions of the general assembly
ARTICLE 8- (1) The functions of the general assembly are as follows:

a) To formulate and amend the Charter,

b) To elect the president and members of the executive board, supervisory board and the disciplinary committee,

c) To approve the annual plan and budget prepared by the executive board and to confer authority to the executive board, when necessary, to make changes to the budgetary items,

d) To confer authority to the executive board for the purchase and sale of real property and further for undertaking financial commitments towards international federations,

e) To discharge the annual and financial reports of the executive board,

f) To discharge the report of the supervisory board,

g) To approve the award and assistance directive formulated by the executive board,

h) To decide on differentiating and combining sports branches affiliated to the Federation and to confer authority to the executive board in this respect,

i) To set forth the principles and procedures on non-budgetary expenses and investments, inclusive of premiums, to be made by the Federation,

 j) To fulfill other obligations imposed by law.

(2) On matters specified in subparagraph (d) and (h) of the first paragraph, decisions are taken with the affirmative vote of three third of the members attending the general assembly.

(3) Executive board applies to the General Directorate pursuant to the articles no 18 and 2 4of the Law no 3289 to set up professional branches in line with the authority to be granted by the general assembly. Set up of such professional branch is finally resolved with acquiring the opinion of the Central Advisory Board. Such resolution is put into effect with the recommendation of the General Director and approval of the Minister to which the General Directorate is affiliated.

(4) The Federation implements its operations and affairs in care of one amateur and one professional board. Working principles and procedures of these boards are laid down in directives to be issued by the executive board of the Federation.

General assembly meetings
ARTICLE 9- (1) Every formality with respect to the general assembly meetings is fulfilled by the executive board. Ordinary general assembly meetings are held within six months following the summer Olympic games on four-year basis.

(2) The financial general assembly is held at a date determined by the executive board in January on two-year basis. In the financial general assembly, the annual and financial reports of the executive board for the previous period are discussed and discharged and the budget for the next period is approved. Decisions are taken as to proposed amendments to the Charter and on affairs and operations of the Federation and the general assembly.

(3) Extraordinary general assembly;

(a) To take decisions on the President or members of the executive board found unfavorable to carry on their position upon the inspection arranged for by the Minister in charge of sports to which the General Directorate is affiliated,

(b) The decision of the executive board,

(c) Convenes upon written application through notary means of at least forty percent of total delegates.

(4) In the event provided for in subparagraph (a) of the third paragraph and in case the annual and financial reports of the executive board are not discharged in the financial general assembly, an extraordinary general assembly is held to make an election on whether the president and the members of the executive board in question would complete their terms of service or not. The duties of the president and the executive board are assumed by the supervisory board until the general assembly. In case the supervisory board is not discharged either, this task is entrusted to the presidential board of the general assembly.

(5) In the events provided for in subparagraph (b) and (c) of the third paragraph, no extraordinary general assembly meeting is held before the lapse of minimum six months following the general assembly meeting.

 

(6) The extraordinary general assembly meeting is held by the executive board within sixty days at the latest following the arrival of the meeting request to the Federation. In the extraordinary general assembly, no matter outside the agenda is discussed and decisions are taken by absolute majority of the meeting attendants.

(7) General assembly is held by the absolute majority of the whole number of members. In case quorum cannot be constituted in the first assembly, the assembly convenes without seeking no quorum on the next day. However, number of attendants to this assembly may not be less than two folds of the number of original members of the boards as established by election.

(8) General Directorate maintains a meeting observer at the general assembly meetings. Such observer presents its report on whether the general assembly’s procedures are conducted in conformity with the Framework Statute and this Charter for further submission to the Minister. In case supervisory members identify that the general assembly is held in contrary to the law, the annulment of the general assembly is claimed by court decision. 

President
ARTICLE 10- (1) The following qualifications are sought in candidates for federation presidents:

a) Turkish citizen,

b) At least a high school or equivalent school graduate,

c) Over the age of thirty as of the date of general assembly,

d) Currently not fulfilling any paid or salaried service at the General Directorate,

e) No prosecution received due to concrete insurance or tax liabilities,

f) Received no loss of right penalty for six months at one time or a total of one year as imposed by the central penalty committee of the General Directorate or by the latter’s penalty committee or by the penalty and disciplinary committees of autonomous federations,

g) No imprisonment for more than six months excluding provisions deferred other than the offenses specified below or offenses converted into equivalent sanctions from imprudent crimes or short-time imprisonment, or no offenses against the security of the State even if pardoned, no offenses against the Constitutional order and the course of such order, no offenses against the secrets of the State, and no previous conviction due to infamous or defaming crimes such as espionage, misappropriation, corruption, bribery, theft, despoliation, swindle, fraud, fraudulent conversion and fraudulent bankruptcy or due to crimes for rigging a competitive bidding process, rigging the performance of an action, laundering the values of crime-based property holdings, smuggling, tax evasion and unjustified benefits,

h) Receiving no penalty other than warming or admonition during service in capacity of the president or member of the executive board.

(2) Paragraph (b) of this article does not apply to those that rank top three in World Championships in Olympic games or in Paralympics or Seniors' categories and winning the title in European Championships in Seniors’ category.

(3) The following documents and certificates are requested from president candidates at the time of application:

(a) Specimen of the identity card,

(b) Residence certificate,

(c) Graduation certificate,

(d) Written statement certifying that his-her duty has not been terminated upon administrative investigation,

(e) Statement certifying that (s)he has received no loss of right penalty for six months at one time or a total of one year as imposed by the central penalty committee of the General Directorate or by the latter’s penalty committee or by the penalty and disciplinary committees of autonomous federations,

(f) Statement certifying that (s)he has received no prosecution due to concrete insurance or tax liability,

(g) Judicial record of previous conviction to be acquired from the Chief Public Prosecutor’s Office,

(4) President candidates file their application of candidacy fifteen days prior to the date of general assembly at the latest and deposit the candidacy fee to be determined by the executive board of the Federation to the Federation’s account.

(5) President’s term of service is four years. The election of the president at the general assembly is executed together with the election of the members of executive board, supervisory board and disciplinary committees.

(6) Deputy president takes on the president’s task in case of the latter’s absentia. Term of service of the deputy president is equal to that of the president. Deputy president or vice presidents are elected by the president from among the qualified members of the executive board.

(7) In case the president passes away or resigns, his-her duties are assumed by the deputy president provided an election be held again in three months. However, no extraordinary general assembly is held due to vacancies in managerial posts if time left to the scheduled general assembly is less than six months.

 

 

 

(8) In case the federation president and members of the executive board, disciplinary committee and supervisory boards stand as candidate for another federation presidency one month prior to the onset of the general and interim elections for MPs and local administrations or in seven days following the announcement of the decision to renew the elections, they may not run for the presidency or be nominated therefor unless they file their will to retire from their current positions one month before the date of general assembly.

Duties of the President
ARTICLE 11- (1) The duties of the President are as follows:
a) To represent the Federation,

b) To govern the operations of the Federation in accordance with the effective laws, Charter and other pertinent legislation and resolutions taken by the general assembly and executive board,

c) To preside the executive board,

d) To ensure the enforcement of the decisions taken by the executive board. To ensure and supervise that expenses for such operations are made or caused to be made and to delegate such authority to the deputy president whenever necessary,

e) To set up ancillary boards and recommend candidates therefor to the executive board,

f) To preside other boards whenever deemed necessary,

g) To appoint deputy president,

h) To confer right to exercise authority to members of the executive board to be appoint on their respective areas of responsibility and to take decisions on his-her field of responsibility jointly with the member of the executive board in charge,

i) To make expenses for fulfilling the overall goals of the Federation, and to delegate such authority when necessary to the members of the executive board and/or general secretary with imposing particular restrictions thereon,

j) To fulfill other duties prescribed in the pertinent laws and the hereby Charter.

Executive Board
ARTICLE 12- (1) The executive board is comprised of a total of fifteen members made up by the Federation President and other fourteen members to be elected by the general assembly. The qualifications set forth in subparagraphs (a), (e) and (f) of first paragraph under Article 10 of this Charter are sought for eligibility to become members of the executive board.

(2) The term of service of the executive board is four years. In case original members pass away or resign, assistant members are alternately accepted. In case total number of original and assistant members of the executive board drops down to five due to death or resignation, the general assembly is called for extraordinary meeting.

 

Duties of the executive board
ARTICLE 13- (1) The duties of the executive board are as follows:

a) To enroll and register the dance sports clubs. To grant permit for every kind of dance competitions in and out of the country and supervise their implementation. To delegate authority to persons and institutions when necessary subject to the Federation’s supervision and monitoring,

b) To register the result of all dance competitions and organizations throughout the country. To handle the objections and take the final decision on the competitions,

c) To train juries, trainers, coaches and referees on dance, to take every measure to ensure the development of this staff, to set forth principles and procedures with respect to their transfer to an other club and their activities,

d) To determine registration, visa and transfer fees to be levied on licenses and further to determine age limits, to receive when necessary the contributions from transfer sums and commissions from registrations and visas,

e) To determine the contributions levied on competitions,

f) To decide on the applications filed by the clubs to set up dance branch, to supervise activities and commitments in this respect,

g) To recognize and award the clubs, athletes and trainers & coaches,

h) To take and cause to be taken safety and health measures in competitions,

i) To purchase, sell and lease real and movable property, to operate and arrange for the operation of facilities in connection with the Federation’s operations in line with the authority acquired by the general assembly, and to provide every kind of tools, equipment, materials and similar requirements for dancing activities,

j) To set up the district organization of the Federation,

k) To make and implement arrangements and to run every kind of activity on issues falling within its scope of responsibility,

l) To establish business and financial rights on TV and radio broadcasts, publications and every kind of ads relating to dancing, to determine and supervise the broadcast and publication fees,

m) To approve ancillary boards recommended by the president,

n) To decide on the applications filed by clubs, athletes, technical administrators and trainers, referees, competition officers and other persons concerned being in charge of dance sports with acquiring the opinion of the body, when necessary, to which the foregoing are affiliated,

o) To arrange general assembly meetings,

p) To prepare the budget, to make transfers between the budgetary items in line with the authority to be conferred by the general assembly,

r) To exercise the authorities granted by the general assembly,

s) To confer authority for borrowing and spending to the Federation president in extraordinary cases in line with the authority acquired from the general assembly,

t) To implement the duties of the Federation and with a view to regulating its operations, to establish the number of administrative and technical staff to be appointed in units under the central and district organization, contractual compensation and benefits of the officers to be professionally employed together with this staff, reimbursement payable to assembly members deemed necessary as well as their overtime, travel allowance and wages,

u) To formulate directives to fulfill its duties, to submit award and assistance directive to the approval of the general assembly and enforce the directives approved,

v) To fulfill the duties imposed by the relevant laws, Charter and other legislation.

(2) Executive board may set up an action committee comprised of at least four and at most six members to be elected from among its members under the chairmanship of the Federation president and further delegate its authorities to such committee subject to the framework prescribing the limitations. Such committee convenes at any time required and may take and implement decisions. The committee reports to the executive board on its operations performed at its first meeting.

Meetings of the executive board
ARTICLE 14- (1) The executive board convenes by majority at least once per two months to discuss the agenda determined by the president. The topics to be recommended by the members are added to the agenda. Decisions are taken with the majority of present attendants. In case of the equality of votes, the president’s vote is considered to be casting vote.

(2) Any member failing to attend two successive meetings or a total of four meetings intermittently in a year without excuse retires from membership and the assistant member receiving the greatest number of votes is appointed instead.

(3) Excuses are notified in writing to the president accompanies with the causes before the actual time of the meeting. Executive board decides on the validity of the excuse served.

(4) Decisions are written down in the decision registry and signed, and then enforced by the president and the action committee.

Supervisory Board
ARTICLE 15- (1) Supervisory board is elected by the general assembly for a period of four years. The board is comprised of at least three and at most five members. Two members of the supervisory board are natural members to be appointed by the General Directorate and members are appointed by election. In case original members pass away or resign, assistant members take on the office alternately.

(2) In addition to the qualifications sought in the members of the supervisory board as specified in subparagraphs (a), (e) and (f) of the first paragraph of Article no 10 under this Charter, at least one members is required to specialize in financial issues.

(3) Any member failing to attend two successive meetings or a total of four meetings intermittently in a year without excuse retires from membership.

(4) The board is independent in its duties. Unless the members resign or deemed to have withdrawn, no member in lieu of them is appointed.
(5) Members elect a chairman from among themselves.

(6) The board takes its decisions by majority. The member not agreeing with the decision submits report specifying the reasons for his-her adverse vote to the general assembly.

Duties of the Supervisory Board
ARTICLE 16- (1) The supervisory board inspects on behalf of the general assembly whether financial operations of the Federation are in conformity with the legislation, documents and decisions. The board submits the audit reports to be drawn up on annual basis to the approval of the general assembly. The board may utilize specialized experts whenever it deems necessary. Fee to be paid to such experts is determined by the Federation.

(2) While the supervisory board conducts audits, Federation officers are obliged to provide the requested information and documents. The board conducts its audits at the headquarter of the Federation and examines the documents at the Federation’s office. The board submits the audit report to the members of the general assembly and Federation at least twenty days prior to the date of general assembly.

(3) The Federation announces the audit report in official website of the General Directorate and Federation fifteen days prior to the assembly and further hangs and distributes it at the entry of the meeting hall on the day of meeting to advise the members.

Disciplinary committee
ARTICLE 17- (1) The disciplinary committee is comprised of a president and four original and five assistant members elected by the general assembly for a service period of four years. Members elect a deputy chairman and a rapporteur from among themselves. Any vacancy of a original member due to death or resignation is filled alternately by the assistant member.

(2) In addition to the qualifications sought in the members of the disciplinary committee as specified in subparagraphs (a), (e) and (f) of the first paragraph of Article no 10 under this Charter, at least two members are required to be jurist.

(3) The committee takes its decisions by majority. The members of the committee are independent in their duties and decisions. Any member failing to attend two successive meetings or a total of four meetings intermittently in a year without excuse retires from membership.

(4) The disciplinary committee handles disciplinary issues regarding the incidences and actions in relation to the clubs, athletes, referees, trainers, administrators and other officers in charge attending the organizations held by the Federation.

(5) Disciplinary committee convenes when an agenda on disciplinary matters forms or on cases it deems necessary. The meeting is held with the participation of at least three members upon the call of the chairman. When original members are absent, assistant members may attend the meetings. The agenda is set by the chairman. Decisions are taken by absolute majority.

(6) Issues regarding acts and penalties that constitute a disciplinary offense are governed by the regulation to be issued by the executive board.

Arbitration Board
ARTICLE 18- (1)
The Arbitration Board that has been set up within the body of the General Directorate examines and awards, upon the objection of the officials concerned, the final judgment on resolutions to be passed by the executive board of the federation on disputes that may arise between the Federation and clubs, Federation and athletes-referees-technical managers-trainers-administrators and other sports staff, clubs and athletes-trainers-administrators and similar sports staff, and between clubs and further on the resolutions of the disciplinary committee.

(2) The Arbitration Board considers Law no 3289, pertinent legislation of the General Directorate and rules of the Federations and the international dance federations affiliated in constructing its judgments.

(3) In case it is identified that the Federation president and members of the executive board, disciplinary committee and the supervisory board violate sports ethics and discipline, they are forwarded to the Central Penalty Council of the General Directorate by the Minister. The Arbitration Board surveys, upon the objection of the persons concerned, on the decisions of the Central Penalty Council of the General Directorate and awards its final judgment. Notwithstanding, in case such matters resolved are governed by the legislation of the international federation to which the national federation is a member, parties reserve the right to recourse Sports Arbitration Court.

Other councils
ARTICLE 19- (1) Central councils for referee, organization, legal, financial, training, health, technical, foreign relations, doping and all other ancillary councils deemed necessary may be set up with the approval of the executive board.

(2) Duties, authorities and responsibilities of such councils together with their working principles and procedures are governed by directives to be issued by the executive board.

General secretary and administrative units

ARTICLE 20- (1) Administrative unit of the Federation is comprised of the general secretary, sports specialist, officers and other administrative and technical staff.

(2) Administrative unit is in charge of ensuring the performance of Federation’s services and activities in accordance with the decisions of the executive board.

(3) General secretary is the authorized officer and supervisor of the administrative unit on behalf of the Federation president and head of the administrative personnel.

(4) General secretary is authorized and responsible for ensuring the performance of administrative, financial and technical services required by the Federation management pursuant to the decisions of the Federation and supreme bodies, and responsible towards the executive board. The general secretary attends the meetings of the executive board, serves as a rapporteur and secretary for the board and handles the correspondence on behalf of the president. 

District organization
ARTICLE 21- (1) Appoints district supervisors with a view to ensuring the flow of domestic contacts of the Federation according to the intensity of the dance sports throughout Turkey by virtue of provincial representatives for dance sports and executive board, and may further set up Federation branch offices with sufficient personnel at provinces deemed necessary by the executive board.

(2) Representatives fulfill the duties to be entrusted by the Federation and communicate relevant matters and problems to the district supervisors.

(3) Provincial representatives, district supervisors of the Federation and Federation branches may set up provincial referee boards and provincial regulation councils. Formation, duties, authorities and responsibilities and working principles and procedures of local organizations to be set up are regulated with the directive to be issued by the executive board.

SECTION THREE

Elections

Summoning General assembly for meeting
ARTICLE 22- (1) Every kind of procedure regarding general assembly meetings are fulfilled by the executive board. Ordinary general assembly convenes within six months following the summer Olympic games on four-year basis at a date to be specified by the execute board in Ankara.

(2) The agenda of the general assembly, date and place of the meeting are announced in two newspapers circulated in Turkey-wide at least thirty days prior to the actual date of meeting.

(3) Invitation to the general assembly, meeting agenda, annual report, audit report and budget draft are announced in the official website of the Federation and the General Directorate to members at least fifteen days prior to the date of meeting.

List of members of the general assembly
ARTICLE 23- (1) List of the members entitled to attend the general assembly are prepared by the Federation. Names, surnames of and organization and agency represented by such members are indicated in the list of members.

(2) The list of members is announced in the official website of the Federation and the General Directorate thirty days prior to the date of general assembly. Objections may be raised against the list within fifteen days following the announcement of the list. Objections to the list are handled by the executive board and resolved in one day. Further objection may be raised to this resolution before the Arbitration Board that awards its final judgment in three days following the receipt of the objection. Every kind of objections regarding the procedures of the general assembly after the presidential board is set up are resolved by the presidential board.

(3) Procedures regarding the general assembly meetings are performed by the executive board.

(4) In case agencies, organizations, societies or clubs entitled to elect members of the general assembly lose their net worth or quality due to liquidation or any other reason, they also lose their right to elect members.

(5) In case any member retires due to death, resignation, expulsion or etc, a new member is appointed therefor. The new members completes the remaining service period of the retiring member.

Meeting and quorum
ARTICLE 24- (1) More than half of the full number of members is required to hold ordinary and extraordinary general assembly meetings. In case quorum cannot be provided in the first meeting, the second one is held on the following day with present members with no quorum sought. However, number of attendants in this meeting may not be less than two folds of the number of original members of the councils elected.

(2) The election of the president and the members of the executive board, supervisory board and disciplinary committee is conducted together. The member receiving the majority of the votes cast by the members in the general assembly outvotes. In case of the equality of votes, a second voting session is launched for the two candidate lists receiving the majority of votes. In case equality cannot be broken in the second session of voting, the presidential board determines the result by lots.

(3) Conferring authority to the executive board to purchase, sell and lease  real and movable properties and to decide for Federation’s borrowings, to decide for differentiating the linked sports branches, favorable vote of three fourth of the members attending the general assembly is required. On other issues, decisions are taken by absolute majority.

Attending the meeting and setting the majority

ARTICLE 25- (1) Federation draws up a general assembly membership certificate in the name of persons entitled to become member to the general assembly and delivers them to the members at the entrance of the meeting hall against signature.

(2) List of the members entitled to attend the general assembly is made available at the meeting place. Identity cards of the members attending the meeting issued by official bodies are checked by the members of the executive board or officers to be assigned thereby. Members affix their signatures next to their names in the list and enter in the meeting venue. Members not presenting their identity cards, not signing the list and not entitled to attend the general assembly are not accepted to the meeting venue.

(3) Whether quorum sought for the meeting is available or not is determined by the Federation president or the deputy president or member of the executive board to be appointed by the president through surveying the list of members and addressing the number of attendance.

Setting up the presidential board for the general assembly
ARTICLE 26- (1) General assembly meeting is started with the opening speech by the Federation president or e deputy president or member of the executive board to be appointed by the president. Then the presidential board for the assembly is set up.

(2) The presidential board for the general assembly is comprised of the president, deputy assistant, two clerks in charge of clerking and two members in charge of election procedures. The presidential board is set up by election. Chairman is elected with open ballot of the members. Members of the presidential board should necessarily be general assembly delegates.

(3) The general assembly may set up councils in particular functions to ease its operations.

Duties and authorities of the presidential board
ARTICLE 27- (1) The presidential board is responsible and authorized for ensuring the execution of the meeting in accordance with the Charter and provisions of the Framework Statute.

(2) Meeting proceedings are signed by the chairman together with the members of the presidential board at the end of the meeting. One copy of these proceedings are submitted to the observer of the General Directorate and Federation at the end of the assembly.

(3) The presidential board may impose admonition penalty on those that harm the reliance and order of the discussions. The board may further refer to the general assembly’s vote to send those that constantly violate the order off the meeting.

(4) The member sent off the meeting upon the decision unanimously taken by the general assembly may not reenter in the hall or attend voting during the meeting.

Setting the agenda and discussions
ARTICLE 28- (1) The chairman of the assembly announces the agenda to the assembly that he previously specified in his-her invitation letter.

(2) The agenda is started with suggestions to attach to the agenda items not conflicting with the Framework Statute and the Charter are made with signed written applications of at least ten members. Such suggestions are presented to balloting and suggestions accepted are attached to the agenda. Such items of agenda are discussed after the topics previously announced are discussed and resolved.

(3) Members of the general assembly demanding the floor on the agenda items submit their written applications to the presidential board. The latter arranges these demands in consideration of the agenda sequence. The member may leave its order of speech to any other member in which case he-she may take the floor when it is the time for the other member to speak.

(4) The chairman of the assembly presents the demands for speech to the general assembly’s vote in consideration of the number of such demands and speech durations are set by the general assembly.

(5) In the general assembly, spokesmen of the executive board or the supervisory board shall be obliged to respond to the questions of the members regarding Federation’s operations.

(6) In case discussions extend due to the exercise of the right to counter-speak, it may be proceeded with voting for capacity to discuss before next speeches are completed. In case at least ten members file written application, the presidential board processes the proposal. The proposal is submitted to the vote of the general assembly after calling upon one person each to talk in favor or against the proposal by reading out the names of such persons and stating that their rights to speak are reserved. In case the proposal is accepted, speeches on such agenda item are closed.

(7) The chairman of the assembly may not give statements that violate the principle of neutrality during the discussion of the agenda items or voting.

Candidacy for councils
ARTICLE 29- (1) Membership to the general assembly is not sought for candidacy for the federation president and member of executive board, supervisory board and disciplinary committee.

(2) Once candidates are actually appointed for federation president or to the executive board, supervisory board and disciplinary committee, their current position as a club administrator or other functions in club administration organs, if any, expire, however their club membership and other relationships with the club prevail.

Drawing up the election list and voting papers
ARTICLE 30- (1) Election of the president, original and assistant members of the executive and supervisory board as well as the disciplinary committee is executed by putting voting papers into the same envelope.

(2) President candidates submit the list that includes the names of the original and assistant members sorted in desired order of priority that (s)he will nominate for executive board, supervisory board and disciplinary committee in written form to the presidential board. Application for candidacy for the councils may be filed after the presidential board is set up. Lists received are announced at two sites minimum. Objections to the lists are handled and resolved by the presidential board.

(3) Only academic titles can be used in voting papers.

Calling upon president candidates to speak
ARTICLE 31- (1) The chairman of the assembly calls upon president candidates in the order established by the method of drawing lots upon request.

(2) One speech time may not exceed thirty minutes. In case the number of candidates exceeds four, such duration may be prolonged by the general assembly. Candidates may not transfer their own duration to others.

(3) President candidates are obliged to present their four-year activity actions and financial budgets to the general assembly in written form.

(4) One observer being a member of the general assembly who was notified by the president candidates to the presidential board may stand by each voting box.

Carrying the elections
ARTICLE 32- (1) In elections, the principle of secret voting and open classification is applied.

(2) Each member takes the sealed envelope against signature from the member of the assembly assigned by the chairman and enters in the polling booth. Voting papers for the candidates are maintained in the polling booth. The delegates affix the “yes” seal at the booth on the candidate and his-her ticket and then put the voting paper it in the envelope and drop it into the voting box. No name or any sign may be marked on the voting paper.

(3) The delegate that has lost or otherwise disposed of his-her envelope is not provided with a new envelope and loses his-her right of voting.

(4) After the members have cast their votes in the procedure prescribed above, they sign the general assembly list. No alteration may be effected in tickets for executive board, supervisory board and disciplinary committee memberships during voting.

(5) The member delivers his-her general assembly membership certificate, private badge, identity card, driver’s license, passport and similar certificates to the council for the relevant voting box.

(6) The members sign the general assembly list after casting their votes.

Sealing the voting boxes, classifying the votes and drawing up an official record
ARTICLE 33- (1) Voting boxes are sealed after all members attending the general assembly cast their votes.

(2) Voting boxes are opened under the supervision and surveillance of the chairman and in presence of the candidates and their observers. The envelopes are counted and it is verified whether the number of voting members is equal to the number of envelopes. In case number of envelopes is greater, the chairman picks randomly the extra number of envelopes and destroys them without opening.

(3) Voting papers are counted during the classification of the votes. In case more than one same voting paper is present in the envelope, one of them is deemed valid and counted as one vote. Other votes in the envelope are destroyed. In Case two or more different voting papers are present in the envelope, these are completely cancelled and the vote is deemed invalid.

(4) Appointment of the president and members of the executive board, supervisory board and the disciplinary committee is based on winning the majority of votes cast by the members in the general assembly. Preferences in valid voting papers are considered in classification in elections for executive board, supervisory board and the disciplinary committee. According to the final rank, original and assistant members are determined. In case of equality, lot drawing is applied under the supervision of the chairman among the candidates who polled the same number of votes.

(5) Written objections to the results of vote counting for a particular voting box are resolved by the chairman of the assembly.

(6) In case sufficient number of votes cannot be polled for election at the first tour, it is proceeded with a second tour of voting one hour after the results are announced.

(7) The chairman of the assembly announces the results of the election to the members of the general assembly. The chairman closes the meeting with a closing speech once all agenda items are discussed and resolved.

 

SECTION FOUR

Financial Provisions

Federation’s Budget

ARTICLE 34- (1) The federation’s budget is arranged by the executive board according to the fiscal year, and then put into force upon the approval of the general assembly.

(2) In the budget, the incomes and expenditures of the Federation, activities to be performed, allowance to be reserved therefor, remuneration of the personnel and other officers, expenses of councils and other administrative and service costs are addressed in accordance with the budgetary basis and the budget directive to be formulated by the executive board.

(3) The Federation president is authorized to execute the procedures as regards expenditures with the approval of the executive board and to handle the collections. The federation president may delegate this authority to the deputy president on the condition of setting out the limitations to apply thereon. Expenditure documents should be signed by the president and general secretary, president and deputy president, and deputy president and general secretary.

(4) At least fifteen percent of the Federation’s budget is reserved as a contribution to infrastructure, training and clubs.

Income of the Federation
ARTICLE 35- (1) The income items of the Federation are as follows:

a) Contribution to be reserved out of the General Directorate’s budget,

b) Resource to be reserved out of the General Directorate’s budget for supporting the projects regarding infrastructure and training,

c) Fees for participation in coach, referee, jury and trainer courses; club, private gym registration, license and visa fees,

d) Contributions for participation in official and private tournaments,

e) Sponsorship incomes,

f) Advertisement, press, media and printed document incomes,

g) Incomes due to penalties and objections,

i) Aids and donations,

j) Rental and operating incomes,

k) Incomes due to certificates granted to the referees,

l) Exam and seminar fees,

m) Interest incomes,

n) Fee imposed on candidates to apply for federation presidency,

o) Contributions out of incomes from broadcast of the competitions on TV with the approval of the federation,

p) Fees due to PVC identity badges delivered to the referees and trainers,

r) Incomes due to report cards delivered to the athletes,

s) Other incomes.

(2) Total sum to be reserved out of the General Directorate’s budget and the resource to be allocated to support infrastructure and training-related projects when necessary are transferred to the Federation account in consideration of the annual spending scheme of the General Directorate.

(3) No tax, duty and impost is included on any income of the Federation.

Federation’s Expenditures
ARTICLE 36- (1) Federation spends all expenditures in accordance with budgetary principles with a view to fulfilling its functions.

(2) The Federation is authorized to purchase, sell, lease, hire out and operate any sort of useful or essential real and movable property in accordance with budgetary principles and resolutions of the general assembly, further to institute mortgage and any sort of right and encumbrance on its real properties, to accept donations and realize its cash assets in line with the decisions of the executive board.

(3) Budgetary expenditures are indicated in the budget directive to be approved by the general assembly.

 

 

 

SECTION FIVE
Miscellaneous and Final Provisions

Relationships with the General Directorate
ARTICLE 37- (1) Whenever required, the Federation applies for free allocation of real or movable properties under the ownership of the General Directorate for a period of forty nine years. The duration and subject of such allocation, whether other federations or the General Directorate will be entitle to exercise it or not, maintenance and repair costs in the event th real properties held by it are jointly used as well as the qualifications and employee personal rights of the staff to be employed at the facilities and principles and procedures of utilizing the General Directorate’s staff are set out in a protocol to be executed between the General Directorate and the Federation.

(2) In said protocol, which personnel are to be recruited at the Federation at what conditions and for what period, which facilities can be utilized by the Federation or clubs at what conditions are indicated.

(3) Movable and real properties allocated by the General Directorate cannot be used outside their intended purpose, and allocation is revoked whenever such abuse is identified.

(4) Award and sponsorship procedures are governed in accordance with the supplementary 3rd article of Law no 3289 and regulations issued on the basis of this article.

(5) The Federation prepares forms including statistical data regarding the licensed athletes and clubs and submits them to the General Directorate on two-month basis.

Penalties
ARTICLE 38- (1) Penalties to be imposed on clubs and persons for their acts violating sportsmanship during dance sports contests and activities are determined by virtue of directives to be formulated by the Federation’s executive board in conformity with national and international practices.

(2) Penalties to be imposed on the acts to be addressed are in the form of admonition, disqualification, loss of right, monetary fines and revoking the registration.

(3) Penalties are imposed by the disciplinary committee.

Clubs
ARTICLE 39- (1) Dance sports clubs are registered by the Federation. Clubs engaged in dancing undertake to fulfill the prerequisites for registration to be set out by the Federation’s executive board, pay their registration fees and then are registered and receive the registration certificate.

(2) Every sort of national and international organizations and competitions to be held by the clubs are subject to the Federation’s consent and referees and juries for such organizations are appointed by the Federation. Furthermore, one Federation representative to be appointed by the Federation should be present in each of these competitions. Fees for referees and Federation representatives to be appointed by the Federation are met by the relevant clubs and institutions.

Transfer of dance sports clubs, corporate status
ARTICLE 40- (1) Clubs engaged in dance sports may transfer their dance sports branch to companies they will set up or otherwise established before in accordance with the principles and procedures prescribed by law. In case clubs gain a corporate status, they may not move to any other location from their registered place. In transfers, widespread, reinforcement and benefits of the dance sport are prioritized. It is mandatory to abide by the principles laid down in this Charter and other rules prescribed by the executive board.

Foreign representatives of the Federation
ARTICLE 41- (1) In countries deemed necessary by the Federation, adequate number of foreign representatives for the Federation are appointed pursuant to the pertinent legislation. Functions of such representative and relevant principles are formulated with a directive issued by the executive board.

Organizations, dance communities and commercial institutions
ARTICLE 42- (1) For every kind of domestic and foreign dance organizations and similar dance show events, entities concerned acquire the necessary permits from the Federation.

(2) Entities that will show dancing activities in and out of the country should acquire the Federation’s permit, opinion and consent and further pay the necessary license and show permit fees. Such fees are set by the executive board at the beginning of the year.

(3) The executive board and the Federation president is severally authorized to set the foregoing license fees, show permit fees and other similar fees and further to deliver the required permit, opinion and consent.

(4) While exercising these authorities, the executive board and the Federation president prioritize first the benefits of the dance sport and the Federation.

Arranging the Broadcasts
ARTICLE 43- (1) The executive board of the dance sports Federation is exclusively authorized on broadcasting the competitions held by dance sports clubs on TV, radio and Internet within the framework of the Federation’s operations and arranging and programming such broadcasts. While exercising this authority, the benefits of the Federation and the clubs are prioritized. National competitions cannot be broadcasted in encrypted form.

(2) Contracts to be executed by clubs with broadcasting companies are subject to the Federation’s supervision, inspection and approval. Contracts not approved by the Federation have no effect and force towards the Federation.

(3) Dance sports competitions not approved by the Federation and for which the broadcast fee set by the Federation has not been paid may not be broadcasted on TV, radio and Internet.

(4) Necessary legal sanctions are imposed on television channels that air broadcasts without permission.

 

 

Directives
ARTICLE 44- (1) Directives to be issued on issues set forth in the Charter and other regulatory actions are formulated by the executive board. However directives on awards and donations are submitted to the approval of the general assembly. Directives formulated by the executive board and approved by the general assembly as well as other legislation are published in the official website of the General Directorate and the Federation and become effective.

Supervision and inspection of the Ministry
ARTICLE 45- (1) All kind of activities and operations of the Federation are subject to the Ministry’s supervision and inspection.

(2) Upon such supervision, the Minister may call general assembly for extraordinary meetings to take decisions on the Federation president and members of the executive board who are not deemed fit to carry on their position.

Settlement of disputes
ARTICLE 46- (1) Excluding the matters under the scope of Federation’s supervision, any sort of dispute that may arise between the General Directorate and the Federation is discussed by a commission to be set up by a group of three persons to be appointed by the General Directorate and another equivalent group to be appointed by the Federation under the chair of a member to be assigned by the Arbitration Board and then finally resolved.

Effective
ARTICLE 47- (1) The hereby Charter becomes effective on the date of promulgation.

Enforcement
ARTICLE 48- (1) The provisions of the hereby Charter are enforced by the President of the Dance Sports Federation of Turkey.